Records management for documents and emails in Microsoft 365
Effective records management is critical to meet your legal, business, privacy, and regulatory requirements. This article explains how Microsoft Purview helps you simplify records management and remain compliant while improving data lifecycle processes. Read the article today to understand how Purview transforms your data management strategy, and contact CIO Main Street for customized support on implementing Microsoft Purview.
What is Microsoft Purview Records Management?
Microsoft Purview Records Management is a solution designed to help organizations manage their regulatory, legal, and business-critical records. It enables organizations to meet legal obligations, demonstrate compliance with regulations, and improve efficiency by regularly disposing of items that are no longer needed or valuable.
How do retention labels work?
Retention labels in Microsoft 365 allow users to mark items as records, which imposes restrictions on what actions can be taken with those items. These labels can be manually applied or automatically assigned based on sensitive information or content types. They help ensure a consistent approach to managing records across the Microsoft 365 environment.
What are the restrictions of regulatory records?
Items marked as regulatory records have strict restrictions, including that the retention period cannot be shortened after the label is applied, and the label cannot be removed by anyone, including global administrators. Additionally, these labels must be applied using retention label policies and cannot be auto-applied.
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Records management for documents and emails in Microsoft 365
published by CIO Main Street
CIO Main Street is a Computer, Network, and Information Technology Consulting company that brings Chief Information Officer services to Main Street America. At CIO Main Street, we speak Windows, we speak Mac, but best of all we speak Human!
We help organizations by asking a few questions. What do you want technology to do for you today? And what can you imagine it doing for you in the future? Notice that we do not say bits and bytes. Or hardware/software?
We offer qualified and professional service to our customers by helping them save time, reduce stress, and avoid frustration and we do this by LISTENING. It is said that “with two ears and one mouth use them proportionally you will do just fine” and that is what we do, we LISTEN to you and your people.
We help Design, Install, and Maintain the IT Network solutions that to run your business or non-profit by Keeping I.T. Simple.
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